• BONGO IT BLOG

Office 365 Upgrade Has Changed The Way Files Are Attached In Outlook

Office 365 Upgrade Has Changed The Way Files Are Attached In Outlook

Have you just upgraded to the latest version of Office 365 and found that the way attachments work has completely changed?

Office 365 now sends links to documents instead of the file itself to save space.

Some of our clients have been calling in about this issue/change for a bit of IT Support. Microsoft will implement new features without making end users aware. This feature has been on the development roadmap for a while though and is designed to save storage space in Exchange online, and improve workflow. It also probably saves Microsoft a bit of electricity in their data centres, probably.


Where do I see this feature?

When you open a new email in Outlook 2016 and you want to attach a file most users will click the attach button in the email menu. Doing this now will present you with a list of the most recent documents you have used, and should the thing you are looking for not be there the option to browse for the file.

b2ap3_thumbnail_outlook_attachements_1.jpg

Once you select a file it will seemingly attach itself to the email.

b2ap3_thumbnail_outlook_attachements_2.jpg

The good news is that you can still easily attach documents. All you need do is click on the dropdown menu for the attachment and choose "Attach As Copy".

b2ap3_thumbnail_outlook_attachements_3.jpg

Why use the link sending feature at all?

Internally to your business it makes a lot of sense. Documents should be worked on through the system so they are always saved, and if versioning is turned on then versioned as well. We all spend a lot of time looking for things in our filing systems too, this should help users get to documents quicker, and ensure everyone is working on the same document version. Externally however it doesnt really work as a concept, yet.

Enjoy the blog post? Then you would love our newsletter! Signup here and get a free Office 365 pitfall PDF guide

Call us on: 01865 988 217

Follow us here LinkedIn or here Twitter

 

Office 365 Update - Control Over Sent Items When U...
How to save money and be more efficient with your ...
 

Comments 1

Guest on Tuesday, 26 July 2016 10:10

Interesting and helpful. Thank you.

Interesting and helpful. Thank you.
Already Registered? Login Here
Guest
Saturday, 17 November 2018
  • FREE IT STRATEGY SESSION

  • At Bongo IT, we know that technology is increasingly dominant and crucial to maintaining business performance and productivity.

    Organisations should make sure they are making the right IT decisions for their current needs, whilst also planning for the future with flexible and scalable solutions.

  • As a special offer, we are offering a FREE one hour consultation to address your current IT setup and recommend an effective strategy for your future requirements.

    Addressing issues such as computer hardware, broadband, data security, file sharing, compliance and more, we’ll help you build a plan and ensure you deploy the most cost-effective IT strategy for your company’s needs.

CONNECT WITH US

READ OUR BLOG

You have been running your business / charity / CIC on mostly free software and are getting by, so do you really need to invest in a "centralised system"? ...
As you are probably aware, new laws under the general data protection regulation (or GDPR) are now in full force. In our previous blog we covered two-facto...
Two Factor Authentication (2FA) is a quick and easy way to greatly increase your level of security when logging into your systems. Two factor authenticatio...
Earlier this month Microsoft released a blog explaining that OWA (outlook web app) for mobiles will be shutting down on the 15th of May 2018. "On May 15, 2018, ...
Try Out These Deliciously Entertaining Google Easter Eggs What Is An Easter Egg, Andrew?Good question. An Easter Egg is not only a timely chocola...